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ACTA Adelaide : ACTA Adelaide
www.acta.com.au 17 Accommodation Use or recommend hotels within walking distance of the venue and with proactive waste, water and energy management practices. Power and water supply. Ensure toilet suppliers are using grey water and correctly dispose of black water. Ensure all equipment, in particular in exhibitions, is turned off at night. Consider limiting air conditioning at venues during the set-up and pack-down phase. Investigate alternatives to air conditioning during the event. Hold the event during the day to utilise natural light and reduce power consumption. Ensure suppliers use modern, energy efficient technology. Source: Tourism Australia. Tourism Australia produced this checklist to assist business events organisers to plan and deliver cleaner and greener events. Food and beverages Ask to see the green policy of the hotel or caterer. Aim to reduce food miles by using local rather than imported food and beverage supplies. Plan menus using in-season, fresh, local, organic food. Request fair trade food suppliers. Include a larger number of vegetarian options and advise delegates of these options. Select fish from sustainable fish supplies. Avoid unnecessary packaging and plastic bags. Ask caterers to provide reusable table cloths, crockery and cutlery. Where appropriate limit use of imported and bottled water. Use water glasses plus jugs with tap water. Where possible use bulk dispensers for sugar, salt, condiments and sauces. Avoid individually wrapped sweets. Ask delegates to sign up for the meals in advance to avoid food wastage. Allow attendees to pre-select a meal size, offering smaller meals options. Printed material and information. Use new media and electronic technology to reduce paper use. Collect and reuse name badges. Offer electronic registration and market electronically via website and email. Use recycled paper (post consumer waste) and print on both sides using vegetable inks. Offer all relevant information, presentations, papers and web links via electronic media. Consider requesting delegates bring their own pens and note pads. Consider using SMS to give seating and registration details. Activities Plan to include sessions on relevant environmental issues. Offer off-site activities that are naturebased with minimal environmental impact. Suggest a community activity for delegates which helps restore the environment. Give an eco-friendly award to the greenest exhibitor. Waste reduction and recycling Reduce waste by keeping track of attendance and tailoring supplies and food according to final numbers. Make informed purchasing decisions and support use of recycled and biodegradable materials. Encourage delegates to separate waste. Reduce use of gift bags or satchels. Ensure excess food is donated to charity or composted. Ensure non-toxic cleaning materials are used at the venue. Create incentives for suppliers to return excess or unused products. Educate delegates about how they can assist to reduce waste.